Information

A digital signature certificate is an electronic form of a signature that is used to validate the authenticity and integrity of a message, software or digital document. The digital equivalent of a handwritten signature or stamped seal, a digital signature offers far more inherent security, and it is intended to solve the problem of tampering and impersonation in digital communications. Digital signatures can provide the added assurances of evidence of origin, identity and status of an electronic document, transaction or message and can acknowledge informed consent by the signer. It is also used extensively to provide proof of authenticity and nonrepudiation of communications.

Types of Digital Signature

Class 1 Digital Signatures are only used for securing email communication
Class 2 Digital Signatures are used for Company or LLP Incorporation, IT Return E-Filing, Obtaining DIN or DPIN, and filing other forms with the Ministry of Corporate Affairs and Income Tax Department
Class 3 Digital Signatures are used mainly for E-Tendering and for participating in E-Auctions

Features of Digital Signature Certificate :-

  1. Authenticate your identity electronically
  2. High level of security for your online transactions by ensuring absolute privacy of the information exchanged
  3. Data Integrity of transactions conducted over the internet
  4. Easily transportable and cannot be imitated by someone else
  5. Original signed message arrived from the sender cannot easily be disclaim

Documents Required :-

Type of Applicant Proof of Identity (Any one) Proof of Residence (Any one)
Individual
  • Passport Driving License
  • PAN card
  • Post Office ID Card
  • Bank Account Passbook containing the Photograph and signed by an individual with attestation by the concerned Bank official
  • Any Government issued photo ID Card bearing the signature of the individual
  • Photo ID Card issued by the Ministry of Home Affairs of Centre/State Government
  • Aadhar card
  • Electricity Bill (Not older than 3 Months)
  • Telephone Bill ((Not older than 3 Months)
  • Water Bill (Not older than 3 Months)
  • Gas Connection
  • Bank Statements signed by the Bank
  • Service Tax / VAT/Sales Tax registration certificate
  • Property Tax / Corporation/Municipal corporation receipt
  • Driving Licence
  • Voter ID Card
  • Passport
  • Certificate of Registration for owned Vehicle
Foreign Individual and Foreign Organisation All the Documets are mandatory
  1. Attested copy of Applicant Passport
  2. Attested copy of VISA (If applicant is out of native country)
  3. Attested copy of Resident Permit certificate (If applicant is in India)
All the Documets are mandatory
  1. Attested copy of Applicant Passport
  2. Attested copy of any other Government issued Address Proof
For Organisation True copy of any one(from the Company Secretary/Director/Partner of the organization)
  1. Memorandum of Association
  2. Articles of Association (First 2 Pages)
  3. Partnership Deed
  4. LLP Agreement
  5. Post Office ID Card
  6. Valid Business License
  7. Certificate of Incorporation
  8. Registration Certificate
True copy of any one (attested by Company Secretary/Director/Partner of the organization)
  1. Annual Report
  2. Latest Income Tax Return
  3. Latest Bank Details of the organization from the Bank
  4. Statement of Income issued by Chartered Accountant
  5. Copy of PAN Card of Applicant, if PAN provided
  6. Authorization letter in favor of the certificate applicant from the organization
  7. Domain Name registration proof from the registrar of Domains (if applying for Server Certificate)

Process Flow of DSC Registration :-

  1. Fill up Online Application Form
  2. Upload Self Attested Documents / Video
  3. We shall proceed with Application procedure
  4. Token will be couriered to your registered address

FAQ :-

How many types of Digital Signature Certificates are available?

There are basically 3 types of Digital Signature Certificates Class-1, Class-2 & Class-3 each having different level of security. All the authorized signatories of company and any document filed by CA/CS/CWA & TAX PRACTIONERS under MCA21 require Class-2 Digital Signature Certificate.

What is the reason for refusal of my request for a Digital Signature Certificate?

Incomplete application, information or wrong information is the common causes for such refusal.

Where Digital Signature Certificates can be use ?
  • For sending and receiving digitally signed and encrypted emails.
  • For carrying out secure web-based transactions, or to identify other participants of web-based transactions.
  • In eTendering, eProcurement, MCA [for Registrar of Companies efiling], Income Tax [for efiling income tax returns] Applications and also in many other applications.
  • For signing documents like MSWord, MSExcel and PDFs.
Who issues the Digital Signature Certificate ?

A licensed Certifying Authority (CA) issues the digital signature. Certifying Authority (CA) means a person who has been granted a license to issue a digital signature certificate under Section 24 of the Indian IT-Act 2000.

What are different types of Digital Signature Certificate valid for MCA 21 program ?

The different types of Digital Signature Certificates are:

  • Class 2: Here, the identity of a person is verified against a trusted, pre-verified database.
  • Class 3: This is the highest level where the person needs to present himself or herself in front of a Registration Authority (RA) and prove his/ her identity.
How much time it takes to obtain DSC from Certifying Authority (CA) ?

Time generally taken by CAs to issue a DSC may vary from three to seven working days. Also on fulfilment of terms and conditions DSC is issued by some CA’s on same day based on eKYC for Aadhaar Holders.

What is DSC validilty period ?

The Certifying Authorities are authorized to issue a Digital Signature Certificate with a validity of one or two years.

Why do I need to submit documents for a Digital Signature Certificate?

A Digital Signature Certificate has almost the same importance in the digital world as your Passport or PAN card does in the physical world. Therefore, all information displayed on your Digital Signature Certificate needs to be verified before the certificate can be issued.

What are the 'Type of Token' should I select while applying for new DSC?

Selection of a token type depends completely on your requirement. The options available to you are:

  • Soft Token - If you would like to download the Digital Signature Certificate to your local machine and use it from that specific machine only
  • USB Token - If you would like to download the Digital Signature Certificate to a USB Token or a Smart card and use it from multiple machines
Can I or someone can change for me if I forget private key password?

No. If you have forgotten your private key password, you will have to apply for a new Digital Signature Certificate

What if the hard drive crashed or formatted will the DSC be deleted ?

If you have a soft token and if the hard drive is formatted or has crashed, the Digital Signature Certificate will be deleted.

What should I do if accidentally the Digital Signature Certificate got deleted from my PC Drive ?

Once your Digital Signature Certificate and key files have been deleted, damaged or overwritten, there is no way to reactivate your Digital Signature Certificate. You need to revoke your Digital Signature Certificate and then enroll for a new one.

How to protect the Digital Signature Certificate ?
  1. Physically secure the computer, laptop for unauthorised access to the system
  2. Use access control products or operating system protection features (such as a system password)
  3. Protect your private key with a good password
  4. Download the digital signature certificate on to the crypto token which is more secure and tamper proof
What is Certificate Revocation?

A Digital Signature Certificate can be revoked under circumstances such as the following:

  1. Users suspect compromise of certificate private key.
  2. Change of personal data.
  3. Change of relationship with the organization.
Can inaccurate details in Digital Signature Certificate be rectified on a later date when noticed ?

No, details cannot be changed. You need to revoke the current certificate and apply for a new one. There is a facility where in you can check for the correctness of your details just before downloading of the digital signature certificate. If you are not satisfied with your details displayed, you can reject the application.

Information

A digital signature certificate is an electronic form of a signature that is used to validate the authenticity and integrity of a message, software or digital document. The digital equivalent of a handwritten signature or stamped seal, a digital signature offers far more inherent security, and it is intended to solve the problem of tampering and impersonation in digital communications. Digital signatures can provide the added assurances of evidence of origin, identity and status of an electronic document, transaction or message and can acknowledge informed consent by the signer. It is also used extensively to provide proof of authenticity and nonrepudiation of communications.

Types of Digital Signature
Class 1 Digital Signatures are only used for securing email communication
Class 2 Digital Signatures are used for Company or LLP Incorporation, IT Return E-Filing, Obtaining DIN or DPIN, and filing other forms with the Ministry of Corporate Affairs and Income Tax Department
Class 3 Digital Signatures are used mainly for E-Tendering and for participating in E-Auctions
  1. Authenticate your identity electronically
  2. High level of security for your online transactions by ensuring absolute privacy of the information exchanged
  3. Data Integrity of transactions conducted over the internet
  4. Easily transportable and cannot be imitated by someone else
  5. Original signed message arrived from the sender cannot easily be disclaim
Type of Applicant Proof of Identity (Any one) Proof of Residence (Any one)
Individual
  • Passport Driving License
  • PAN card
  • Post Office ID Card
  • Bank Account Passbook containing the Photograph and signed by an individual with attestation by the concerned Bank official
  • Any Government issued photo ID Card bearing the signature of the individual
  • Photo ID Card issued by the Ministry of Home Affairs of Centre/State Government
  • Aadhar card
  • Electricity Bill (Not older than 3 Months)
  • Telephone Bill ((Not older than 3 Months)
  • Water Bill (Not older than 3 Months)
  • Gas Connection
  • Bank Statements signed by the Bank
  • Service Tax / VAT/Sales Tax registration certificate
  • Property Tax / Corporation/Municipal corporation receipt
  • Driving Licence
  • Voter ID Card
  • Passport
  • Certificate of Registration for owned Vehicle
Foreign Individual and Foreign Organisation All the Documets are mandatory
  1. Attested copy of Applicant Passport
  2. Attested copy of VISA (If applicant is out of native country)
  3. Attested copy of Resident Permit certificate (If applicant is in India)
All the Documets are mandatory
  1. Attested copy of Applicant Passport
  2. Attested copy of any other Government issued Address Proof
For Organisation True copy of any one(from the Company Secretary/Director/Partner of the organization)
  1. Memorandum of Association
  2. Articles of Association (First 2 Pages)
  3. Partnership Deed
  4. LLP Agreement
  5. Post Office ID Card
  6. Valid Business License
  7. Certificate of Incorporation
  8. Registration Certificate
True copy of any one (attested by Company Secretary/Director/Partner of the organization)
  1. Annual Report
  2. Latest Income Tax Return
  3. Latest Bank Details of the organization from the Bank
  4. Statement of Income issued by Chartered Accountant
  5. Copy of PAN Card of Applicant, if PAN provided
  6. Authorization letter in favor of the certificate applicant from the organization
  7. Domain Name registration proof from the registrar of Domains (if applying for Server Certificate)
  1. Fill up Online Application Form
  2. Upload Self Attested Documents / Video
  3. We shall proceed with Application procedure
  4. Token will be couriered to your registered address
How many types of Digital Signature Certificates are available?

There are basically 3 types of Digital Signature Certificates Class-1, Class-2 & Class-3 each having different level of security. All the authorized signatories of company and any document filed by CA/CS/CWA & TAX PRACTIONERS under MCA21 require Class-2 Digital Signature Certificate.

What is the reason for refusal of my request for a Digital Signature Certificate?

Incomplete application, information or wrong information is the common causes for such refusal.

Where Digital Signature Certificates can be use ?
  • For sending and receiving digitally signed and encrypted emails.
  • For carrying out secure web-based transactions, or to identify other participants of web-based transactions.
  • In eTendering, eProcurement, MCA [for Registrar of Companies efiling], Income Tax [for efiling income tax returns] Applications and also in many other applications.
  • For signing documents like MSWord, MSExcel and PDFs.
Who issues the Digital Signature Certificate ?

A licensed Certifying Authority (CA) issues the digital signature. Certifying Authority (CA) means a person who has been granted a license to issue a digital signature certificate under Section 24 of the Indian IT-Act 2000.

What are different types of Digital Signature Certificate valid for MCA 21 program ?

The different types of Digital Signature Certificates are:

  • Class 2: Here, the identity of a person is verified against a trusted, pre-verified database.
  • Class 3: This is the highest level where the person needs to present himself or herself in front of a Registration Authority (RA) and prove his/ her identity.
How much time it takes to obtain DSC from Certifying Authority (CA) ?

Time generally taken by CAs to issue a DSC may vary from three to seven working days. Also on fulfilment of terms and conditions DSC is issued by some CA’s on same day based on eKYC for Aadhaar Holders.

What is DSC validilty period ?

The Certifying Authorities are authorized to issue a Digital Signature Certificate with a validity of one or two years.

Why do I need to submit documents for a Digital Signature Certificate?

A Digital Signature Certificate has almost the same importance in the digital world as your Passport or PAN card does in the physical world. Therefore, all information displayed on your Digital Signature Certificate needs to be verified before the certificate can be issued.

What are the 'Type of Token' should I select while applying for new DSC?

Selection of a token type depends completely on your requirement. The options available to you are:

  • Soft Token - If you would like to download the Digital Signature Certificate to your local machine and use it from that specific machine only
  • USB Token - If you would like to download the Digital Signature Certificate to a USB Token or a Smart card and use it from multiple machines
Can I or someone can change for me if I forget private key password?

No. If you have forgotten your private key password, you will have to apply for a new Digital Signature Certificate

What if the hard drive crashed or formatted will the DSC be deleted ?

If you have a soft token and if the hard drive is formatted or has crashed, the Digital Signature Certificate will be deleted.

What should I do if accidentally the Digital Signature Certificate got deleted from my PC Drive ?

Once your Digital Signature Certificate and key files have been deleted, damaged or overwritten, there is no way to reactivate your Digital Signature Certificate. You need to revoke your Digital Signature Certificate and then enroll for a new one.

How to protect the Digital Signature Certificate ?
  1. Physically secure the computer, laptop for unauthorised access to the system
  2. Use access control products or operating system protection features (such as a system password)
  3. Protect your private key with a good password
  4. Download the digital signature certificate on to the crypto token which is more secure and tamper proof
What is Certificate Revocation?

A Digital Signature Certificate can be revoked under circumstances such as the following:

  1. Users suspect compromise of certificate private key.
  2. Change of personal data.
  3. Change of relationship with the organization.
Can inaccurate details in Digital Signature Certificate be rectified on a later date when noticed ?

No, details cannot be changed. You need to revoke the current certificate and apply for a new one. There is a facility where in you can check for the correctness of your details just before downloading of the digital signature certificate. If you are not satisfied with your details displayed, you can reject the application.